It can be challenging to move offices. There is ample, heavy furniture and difficult-to-pack electronics. You also have multiple office things that need to be packed. It’s often impossible to do it all in the time available (you cannot shut down operations for more than a week to sort everything out).
Downtime can cost small and medium-sized businesses hundreds of dollars an hour. No matter how large your company is, moving an office can be difficult. These tips will help you in the stress-free relocation process.
Tips For Your Next Office Move
It is crucial to prepare, plan, and organize before jumping into your new workplace. It’s worth it to be ready earlier. We have found that a well-planned and planned office move makes for the most smooth transition.
Although you might not have much notice before your office move, it is worth taking the time to prepare your company and yourself properly. If you require professional assistance for your office move, contact Bethlehem movers. Also, follow the below steps for a smooth moving process.
1. Find A Competent Project Manager
A move to a new office is a significant project. A practical project that can significantly impact your bottom line, single-day downtime can lead you to a considerable loss. It would help if you had someone capable of taking the reins and doing a great job.
Find a project manager who is good at motivating people, setting goals, and meeting deadlines. This is the most crucial tip if you want everything to go without stress. Whether you are the one to appoint or trust your employees, this person should be your go-to for any office move.
This person will correspond with movers and assign moving tasks to workers. They also can take on additional responsibilities. The project manager can help coordinate with movers, assign and delegate tasks to employees and take on other responsibilities.
2. Ask Previous Clients For Recommendations
You may receive quotes from several movers. They are all similar in price. They all appear proficient and reliable. Then How do you decide which one to choose? Asking for the contact information of happy clients is the fastest way to find out. This is a great way to have peace of mind, and a good provider will do it.
3. Move Overnight
Many factors can delay your move. You may be delayed by traffic jams and some common restrictions like busy lifts or staircases and vehicle parking limitations. These factors can make the process more difficult and cost you more money.
This can be avoided by hiring a removal company that helps you move your belongings overnight. This will remove any obstacles in your way and make it easier for traffic to move.
A smaller number of blocks means a quicker move. You can then unlock your door to your new office in the morning with all of your belongings unpacked, moved, and ready to go. This hack reduces the risk of workspace disruption to a minimum.
4. Get Organized
When moving, there are many things to consider, including hiring packers and movers and revoking leases. It can be overwhelming to keep track of all the paperwork and information. To ensure you have a place to store all of the necessary information for the move, it is essential to make a moving binder.
5. Prior Research
If you want to avoid stress and clutter, do the prior research around the new area as soon as you can. You can find nearby restaurants, ATMs, gyms, and other services in the new office. Once you have moved into your new office, it will be easier for everyone.
6. Let Everyone Know Your New Address
The most important thing you should do is update the new office address on your official website and letterheads. Clients should be informed that you have changed your workspace to the new location so that they can access you easily. Your vendors should also be informed about the move to make deliveries at the correct address.
7. Plan Your Move Carefully
Keep in mind your client appointments and deadlines when planning your office move. It is not a good idea to conduct meetings with clients during all your packed files, laptops, and equipment. This would be very unprofessional. It is also unprofessional to expect staff to perform in this environment. Allow everyone to settle in for at least three days.
8. Get Rid Of Unnecessary Items
You can purge unimportant files, furniture, and other items that are not needed anymore. This makes it easier to move. You can sell used furniture or other stuff on second-hand selling websites. You can find similar sites depending on where you are located.
9. Label Boxes
Label the boxes carefully. Setting up an office in a new location can be challenging if the boxes are not correctly labeled. When labeling boxes, make sure to describe the contents clearly. Use tape, stickers, or color-coded markers to organize the packages or make them into rooms.
10. Correct Packaging Materials
The quality of your packing materials will determine how safe your items are. You should look for special packing paper and boxes from professionals for breakable or delicate items. Cover all your furniture, mainly painted pieces, with plastic wrap or blankets to protect them from scrapes and dents.
11. Get New Equipment In Advance
After evaluating the space, you can place orders for substitute furniture equipment in advance. Coordinate with suppliers to ensure that your office is set up for delivery before moving. This will make it easier to set up your workspace quickly.
12. Inspect The Premises
You should inspect the layout and dimensions will help you ensure that furniture and equipment are placed in the right places. It is important to remember the benefits of foresight.
Bottomline
Moving is an expensive and time-consuming process; no matter how large the company, moving an office is difficult. Plan carefully and take your time. Professional movers can help you with many services, including packing office equipment and transporting it to storage. These are just some of the many benefits you can get when you hire corporate movers to help with your office move.
